Fleet Officer

VACANCY ANNOUNCEMENT@ H.E. Jackson Engineering Ltd (HEJ)

POSITION: FLEET OFFICER 

Location: Lilongwe

OVERVIEW 

H.E. Jackson Engineering Ltd (HEJ) is one of the leading providers of engineering solutions 

in Malawi and serves all sectors of the economy including mining, energy, agriculture, 

construction and manufacturing. The company has an urgent requirement for the following 

Vacancies tenable at its Head Office:

Job Title : Fleet Officer (1)

Nature of Contract : 2 Years Fixed Term

Duty Station : Lilongwe

Reporting to : Operations Manager

Department : Operations

JOB PURPOSE

The Fleet Officer is responsible for supporting the efficient operation, maintenance and 

administration of the Company fleet. The role includes monitoring vehicle performance, 

managing workshop parts and inventory, maintaining accurate fleet records and ensuring 

compliance with Company policies and transport regulations. The ideal candidate should 

possess strong computer and excel skills, basic mechanical knowledge and experience with 

fleet or workshop management systems such as Buildsmart.

KEY DUTIES AND RESPONSIBILITIES

Fleet Administration & Operations

• Maintain accurate fleet records including vehicle servicing, licensing, insurance, fuel 

usage and repairs

• Monitor fleet utilization and ensure vehicles are operational and available when 

required

• Prepare and maintain fleet reports, logs and documentation

• Coordinate vehicle inspections, servicing schedules and repairs

Workshop Parts Control

• Manage workshop spare parts inventory and maintain accurate stock records

• Monitor parts usage and ensure proper issuing and recording procedures are followed

• Conduct regular stock checks and reconcile inventory discrepancies

• Coordinate procurement and replenishment of workshop parts when required

Maintenance Coordination

• Liaise with Mechanics, suppliers and service providers regarding vehicle maintenance 

and repairs

• Monitor repair turnaround times and ensure minimal vehicle downtime

• Assist in identifying mechanical issues and escalating major faults for repair

Systems & Reporting

• Capture and maintain fleet information using Company systems

• Utilize Microsoft Excel for data analysis, reporting and tracking fleet performance

• Experience using Buildsmart or similar systems will be an added advantage

Compliance & Safety

• Ensure all vehicles comply with legal and company safety requirements

• Maintain records for licenses, inspections, permits and insurance

• Promote adherence to fleet safety procedures and operational standards

QUALIFICATIONS & COMPETENCIES

Diploma or Advanced Certificate in Transport Management, Logistics, Mechanical 

Engineering, Business Administration or related field

Proven experience in fleet administration or transport operations

High level of computer literacy with advanced Microsoft Excel skills

Experience with Buildsmart system will be advantageous

Basic mechanical knowledge of vehicles and workshop operations

Experience in workshop parts control and inventory management

Strong organizational and administrative skills

Attention to detail and accuracy

Good communication and interpersonal skills

Ability to work under pressure and meet deadlines

Problem-solving and analytical skills

Ability to maintain confidentiality and accurate records

Interested candidates who meet the above requirements should send their applications together 

with Copies of Certificates and CVs clearly indicating the position being applied for to the 

following address not later than 21st May 2026:

The Head of Human Resource

H.E. Jackson Engineering Ltd

Kanengo Industrial

P. O Box 1218

Lilongwe

Malawi

Email: hr@hejackson.com

Applications can also be delivered by hand to HE Jackson Engineering Ltd, Area 28 

(Kanengo -Roberts), plot number 91/28, Lilongwe.

Closing date 22 May 2026

Only shortlisted candidates will be contacted for interviews.