We are hiring an Administrative Assistant to join our Blantyre team. This role is ideal for a mature, responsible and well-organised professional who will provide essential administrative, HR and accounting support to ensure smooth day-to-day operations across the branch.
Responsibilities:
- Handle incoming calls, emails and general office enquiries
- Maintain operational, HR and compliance filing systems
- Prepare delivery notes, invoices, purchase orders and quotations
- Operate the weighbridge for all incoming and outgoing raw material and vehicle movements
- Verify incoming raw materials including aggregate, sand and cement deliveries
- Update ERP system records for stock, deliveries, accounts and HR matters
- Support stock control, PPE records and periodic stock take
- Assist the Sales team with customer administration and follow-ups
- Support HR administration including attendance, timesheets and staff records
- Assist dispatch with scheduling and tracking concrete deliveries
- Record petty cash, expenses and assist with basic accounts administration
- Process supplier invoices and assist with payroll and reporting
- Coordinate communication between operations, accounts, HR and management
- Ensure proper safety, quality-control and operational documentation
Requirements:
- Degree in Accounting, Business Administration or related field
- Minimum 5 years of post-qualification experience in a similar administrative or accounting role
- Mature, responsible and well-organised individual
- Strong proficiency in Microsoft Excel, Word, Outlook and ERP systems
- Excellent communication, multitasking and organisational abilities
- High level of integrity, confidentiality and attention to detail
Why Join Us?
- Competitive salary and growth opportunities
- Professional, supportive work environment
- Contribute to a leading concrete solutions company