Procurement Officer

VACANCY ANNOUNCEMENT@ 

African Parks - Nkhotakota Wildlife Reserve

POSITION: PROCUREMENT OFFICER 

Location: Nkhotakota 

Apply for this position through this link: https://africanparks.simplify.hr/vacancy/pgtqzi

OVERVIEW 

African Parks is a non-profit conservation organisation that takes on responsibility for the long-term management of protected areas in partnership with governments and local communities. African Parks manages 24 protected areas in 13 countries covering over 20 million hectares in Angola, Benin, Central African Republic, Chad, the Democratic Republic of Congo, Ethiopia, Malawi, Mozambique, the Republic of Congo, South Sudan, Rwanda, Zambia and Zimbabwe. Currently African Parks in Malawi manages Majete Wildlife Reserve, Nkhotakota Wildlife Reserve, Liwonde National Park and Mangochi Forest Reserve.

African Parks – Nkhotakota Wildlife Reserve invites suitably qualified, experienced and passionate Malawians to fill the following vacant position.

POSITION: PROCUREMENT OFFICER

Contract Duration: Three-year contract subject to renewal based on performance and organizational requirements.

The Procurement Officer will report to the Finance Manager and play a key role in managing all procurement activities across Nkhotakota Wildlife Reserve. The position is responsible for ensuring the timely, cost-effective and compliant acquisition of goods, works and services, while supporting supplier management, tender processes, inventory oversight and compliance with organizational procurement policies and donor requirements.

DUTIES & RESPONSIBILITIES INCLUDE (but not limited to):

PROCUREMENT COORDINATION

Coordinate purchase requisitions, generate PRs, and ensure completeness in line with African Parks procurement SOPs.

Track approved procurement requests, follow up on progress, and provide status updates to relevant departments.

Source quotations, support bid evaluations, compile quotation analyses, and prepare procurement recommendations within approved thresholds.

PURCHASE ORDERS, APPROVALS & CONTRACTING

Prepare, issue and monitor Purchase Orders for approved procurements, ensuring supplier confirmations are obtained.

Facilitate procurement approvals in line with delegated authority levels and segregation-of-duties requirements.

Maintain accurate procurement records and assist with supplier agreements and service contracts using approved templates.

SUPPLIER MANAGEMENT

Maintain the Approved Supplier Register and supplier records, including statutory documentation and due diligence information.

Support supplier onboarding, evaluations and performance monitoring against quality, delivery, responsiveness and compliance standards.

Escalate supplier performance concerns and support negotiations on pricing, delivery schedules and contract terms.

Conduct periodic benchmarking and identify opportunities for cost savings and procurement efficiencies.

SYSTEMS, RECORDS & AUDIT COMPLIANCE

Capture procurement transactions in My Stock and ensure inventory, consumables and asset classifications are accurate.

Maintain complete, accurate and audit-ready procurement documentation and tracking records.

Prepare procurement compliance reports and support internal, donor and external audit processes.

Support Electronic Invoicing System requirements with MRA and coordinate with Stores personnel on stock movement reconciliations.

DELIVERY, RECEIPTING & ASSET CONTROL

Verify that goods received conform to approved specifications and support preparation of Goods

Received Notes.

Resolve discrepancies, shortages, quality concerns and supplier returns in coordination with Stores and user departments.

Ensure procured assets, including donor-funded assets, are properly recorded, tagged and registered in My Stock.

DONOR COMPLIANCE

Support compliance with donor procurement requirements, approvals, reporting obligations and project documentation standards.

FINANCIAL INTEGRITY & ANTI-CORRUPTION

Uphold African Parks’ Anti-Corruption Policy, declare and avoid conflicts of interest, and maintain confidentiality of procurement information.

Report suspected fraud, irregularities or unethical conduct through appropriate channels and promote transparent, accountable procurement practices.

DEPARTMENTAL COORDINATION, COMMUNICATION & REPORTING

Collaborate with departments to forecast procurement needs, participate in planning meetings and support urgent operational requirements.

Provide guidance on procurement procedures and maintain procurement tracking tools, status updates and management reports.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Procurement/Supply Chain Management, Purchasing and Supply, Business Administration or a related field.

Must have a minimum of 5 years’ experience in procurement in a busy institution.

Maintain high level of personal integrity and reliability.

Ability to balance the priorities and objectives of Nkhotakota Wildlife Reserve.

Professional qualification or progress towards a procurement-related professional certification such as CIPS will be an added advantage.

Excellent communication and negotiation skills.

Good analytical, problem-solving skills and decision-making aptitude.

Proactive approach and ability to work on tight deadlines.

Ability to work well with a culturally diverse team and exhibit high diplomacy and interpersonal skills.

Willingness to live and work full-time in a rural setting.

Proficiency in Microsoft Office.

Apply for this position through this link: https://africanparks.simplify.hr/vacancy/pgtqzi

Applicants should submit their CV and a cover letter clearly stating how their skills, qualifications and experience meet the requirements of the position.

Applications must include at least three traceable referees. Please note that copies of certificates are not required at this stage. Applications should be submitted through the respective links provided for each position no later than 16:00 hours on 5th August 2026. Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks after the closing date, please consider your application unsuccessful.

African Parks is an equal opportunity employer, female candidates who are qualified are encouraged to apply.

Please note that we do not charge any fee at any stage of the recruitment process.

Click and follow our WhatsApp channel

https://whatsapp.com/channel/0029VaeEdz5B4hdXFDsiE30M