Project Coordinator

VACANCY ANNOUNCEMENT@ Population Services International (PSI) Malawi

POSITION: PROJECT COORDINATOR (2 POSITIONS)

About PSI Malawi

Population Services International (PSI) Malawi is a leading local health organization working to improve the health of Malawians. PSI Malawi is recruiting highly motivated and qualified individuals for the following position:

Position: Project Coordinator (2)

Department: Programs

Grade: D5

Reports to: Program Manager with Dotted lines to the Technical Advisor, Programs

Job Summary: The Project Coordinator is responsible for supporting the planning, coordination, implementation, monitoring, and reporting of project activities to ensure the timely delivery of project objectives and results.

Key Responsibilities:

• Coordinate the implementation of project activities in line with approved work plans, budgets, and timelines. • Plan and manage team goals, project schedules and new information. • Develop and maintain project schedules, activity trackers, and implementation plans. • Monitor progress against project milestones and identify potential delays or bottlenecks. • Coordinate logistics for project activities, including meetings, trainings, workshops, field visits, and stakeholder engagements. • Participate in project design meetings. • Schedule and coordinate project meetings and ensure timely dissemination of meeting materials. • Follow up on action items agreed during meetings and track their completion. • Collect, compile, and verify project implementation data from partners and field teams. • Maintain project documentation, records, and databases to ensure accurate project reporting. • Track project indicators and support monitoring and evaluation activities. • Support district teams with implementation of quality improvement activities. • Document lessons learned, success stories, and best practices from project implementation. • Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored.

Minimum Qualifications and Experience:

• Bachelor degree in Public Health, Project Management, Nursing, or any other health related field. Those with Project Management certificate will have an added advantage. • Minimum 3-5 years of project coordination experience. • Successfully coordinated any SRHR project activities, resulting in high results for the project(s). • Experience with donor-funded programs such as USAID, FCDO, Global Fund, UNFPA, World Bank, KfW, or similar. • Experience in managing partnership including government ministries. • Experience in general project documentation and report writing.

Competencies: Strategic planning and thinking, Strong Interpersonal skills, Partnership management, Donor compliance and reporting, Attention to detail, Integrity and accountability, Results orientation, Adaptability and flexibility.

Mode of Application

Qualified candidates with the specified qualifications and experience should submit their application letters together with detailed curriculum vitae by 18th August, 2026 through: jobs@psimw.org with "Project Coordinator" as the subject line.

Note: These positions depend on the availability of donor funding.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of religion, color, sex, age, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, gender identity or expression, pregnancy or related medical conditions.