Personal Assistant

VACANCY ANNOUNCEMENT@ Central Medical Stores Trust (CMST)

POSITION: PERSONAL ASSISTANT

Location: Lilongwe

INTRODUCTION

The Central Medical Stores Trust (CMST) is responsible for Procurement, Warehousing, Sales and Distribution of adequate, affordable and approved and quality medicines and medical supplies to all public health facilities in Malawi. CMST is seeking to recruit transformative and visionary persons to support it to effectively fulfill its mandate across its establishments in Mzuzu, Lilongwe and Blantyre as follows:

Job Title: Personal Assistant

Job Grade: MS6

Location: Lilongwe

Responsible to: Human Resource and Administration Manager (MS3)

No. of Positions: One (1)

Purpose of the Job

To provide executive secretarial and administrative support and ensure the smooth and efficient functioning of the Director’s office.

Duties and Responsibilities

• Managing and maintaining the Director’s diary to ensure efficient scheduling of activities and engagements.

• Arranging meetings, appointments and official engagements for the Director.

• Liaising with the Administration Section to coordinate support and shared services for the effective management of the Director’s office.

• Monitoring implementation of operational plans and activities for the Director’s office.

• Drafting, typing and processing correspondence, reports and other official documents.

• Maintaining an effective filing and records management system within the office.

• Coordinating maintenance of office facilities and ensuring a conducive working environment.

• Maintaining confidentiality of official correspondence, information and assignments handled by the office.

Job and Person Specifications

Qualifications

• Diploma in Secretarial Studies, Business Studies or a related field from a recognised institution.

• Malawi School Certificate of Education (MSCE) or its equivalent.

Experience

• A minimum of three (3) years’ relevant experience in a busy office environment.

• Knowledge of public sector systems and procedures will be an added advantage.

• Typing speed of at least 50 words per minute.

• Transcription speed of at least 100 words per minute.

Skills and Personal Attributes

• Excellent communication and drafting skills in English.

• High levels of integrity, professionalism and discretion.

• Excellent organisational and time-management skills.

• Ability to handle confidential information with utmost care.

• Ability to manage multiple and competing priorities effectively.

• Strong interpersonal skills.

• Ability to work under pressure and meet strict deadlines.

SUBMISSION OF APPLICATION

Interested and qualifying individuals should submit applications and detailed Curriculum Vitae (CV), with at least three names of traceable referees, and copies of certificates. Applications in sealed envelopes, clearly marking ‘Name of the position being applied for’ should be sent to:

The Chief Executive Officer

Central Medical Stores Trust

Private Bag 55

Mzimba Drive

Lilongwe

Or to: vacancies@cmst.mw

Closing time and date for applications is Friday 4th September 2026

CMST is an equal opportunity employer and ladies are encouraged to apply. Only shortlisted applicants will be acknowledged.