Administration Officer

VACANCY ANNOUNCEMENT@ FOVEA SECURITY SERVICES

POSITION: ADMINISTRATION OFFICER

Location: Blantyre and Lilongwe 

OVERVIEW 

FOVEA Security Services is a growing security company committed to providing professional and reliable security solutions to individuals, businesses, institutions, and communities across Malawi.

As part of our continued growth, we are inviting applications from a highly organized, commercially minded, proactive, and results-oriented individual to join our team as an Administration Officer.

KEY RESPONSIBILITIES

A. Administration

• Manage the day-to-day administrative activities of the company.

• Maintain accurate and up-to-date company records and filing systems.

• Manage incoming and outgoing correspondence, emails, and telephone calls.

• Prepare letters, reports, memos, minutes, and other official documents.

• Maintain employee records and support HR-related administration.

• Assist with recruitment, onboarding, leave management, attendance, and staff documentation.

• Maintain registers for company assets, documents, contracts, and other administrative resources.

• Support branch and field offices with administrative requirements.

B. Tenders, Prequalifications & Proposals

• Identify and monitor tender, procurement, prequalification, and business opportunities relevant to FOVEA Security Services.

• Prepare and submit company prequalification documents to prospective clients.

• Coordinate the preparation of tender documents, bids, quotations, and proposals.

• Ensure all tender submissions are complete, accurate, properly formatted, and submitted before deadlines.

• Maintain a database of tender opportunities, submission deadlines, and tender outcomes.

• Conduct basic research on prospective clients and business opportunities.

C. Customer & Client Support

• Respond professionally to client enquiries.

• Maintain regular communication with prospective and existing clients.

• Record and communicate customer feedback to management.

• Assist in resolving administrative and client documentation issues.

• Ensure that client records and contracts are properly maintained.

QUALIFICATIONS & EXPERIENCE

Applicants should have:

• A Diploma or Bachelor's Degree in Business Administration, Marketing, Business Management, Office Management, or a related field.

• At least 2 years of relevant experience in administration, sales support, business development, tendering, or a related role.

• Demonstrable experience in preparing tenders, bids, prequalifications, quotations, and proposals will be a strong advantage.

• Previous experience in the security industry will be an added advantage.

LOCATION: Blantyre & Lilongwe, Malawi

HOW TO APPLY

Interested and suitably qualified candidates should submit their CV and Application Letter to:

📧 Email: hr.foveamw@gmail.com  

Closing Date: 24th August 2026

Only shortlisted candidates will be contacted.

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FOVEA SECURITY SERVICES

PROTECTING WHAT MATTERS MOST

Always Watching. Always Ready.