Facilities Manager

VACANCY ANNOUNCEMENT@ WORKFORCE RECRUITMENT SERVICES

POSITION: FACILITIES MANAGER

Location: Blantyre

Reporting To: Country Lead

Department: Administration / Operations

Workforce Recruitment Services seeks to recruit for the following position on behalf of a Client.

Key Duties and Responsibilities

Oversee the day-to-day management, maintenance, and efficient operation of the organization’s office facilities and official residence.

Coordinate preventive and corrective maintenance, repairs, utilities, cleaning, security, and other facilities-related services.

Maintain accurate and up-to-date office files, records, inventories, contracts, and facilities documentation.

Conduct periodic audits of office supplies, assets, records, and documentation to ensure proper control, availability, and filing.

Manage office supplies and equipment, including procurement, stock monitoring, distribution, and replenishment.

Coordinate meetings, events, official functions, and travel arrangements for staff and management as required.

Liaise with external service providers, contractors, benefits providers, vendors, and other relevant stakeholders to ensure effective delivery of services.

Assist with the administration and coordination of employee benefits and liaise with external benefits providers and vendors, including health, disability, and retirement plan providers, where applicable.

Assist with making payments, budget tracking, expense monitoring, and preparation of expense reports for the office.

Monitor service contracts, supplier performance, and expenditure to ensure value for money and compliance with approved budgets.

Support compliance with applicable health and safety regulations, statutory requirements, organizational policies, and other legal requirements at both the office and official residence.

Coordinate workplace inspections and ensure identified health, safety, security, and facilities-related issues are addressed promptly.

Respond to routine administrative queries from applicants and employees relating to standard office procedures, policies, benefits, and administrative processes, referring complex HR-related matters to the appropriate HR personnel or management.

Maintain appropriate administrative records and ensure confidential information and documentation are securely handled.

Support the Country Lead and management with administrative and operational tasks as required.

Develop and maintain appropriate facilities management procedures, schedules, checklists, and reporting systems.

Identify opportunities to improve operational efficiency, reduce costs, and enhance the working environment.

Prepare regular facilities and administrative reports for the Country Lead and highlight significant operational issues requiring management attention.

Perform any other duties reasonably assigned by the Country Lead or management.

Key Competencies

Strong facilities and administrative management skills.

Excellent organizational and coordination abilities.

Good communication and interpersonal skills.

Strong attention to detail and record-management skills.

Ability to manage vendors, contractors, and service providers effectively.

Budget monitoring and basic financial management skills.

Good understanding of workplace health, safety, and compliance requirements.

Strong problem-solving and decision-making abilities.

Ability to maintain confidentiality and exercise sound judgment.

Proficiency in Microsoft Office and standard administrative systems.

Ability to work independently while effectively supporting senior management.

Qualifications and Experience

Bachelor’s degree in Facilities Management, Business Administration, Management, Operations, Property Management, or a related field.

At least 5 years of relevant experiencein facilities, administration, operations, property, or office management.

Demonstrated experience in managing facilities, contractors, vendors, office supplies, budgets, and administrative services.

Experience supporting health and safety compliance and workplace operations will be an added advantage.

How to Apply:

Interested candidates are invited to submit their resumes and cover letters to applications2.workforce@gmail.com by 4th September, 2026. Please include “FACILITIES MANAGER" in the subject line.