Finance and Administration Officer

VACANCIES ANNOUNCEMENT@

NKHOMA RELIEF AND DEVELOPMENT 

RECRUITMENT ADVERTISEMENT

Agriculture and Livelihoods (AGL) Programme

Enhancing Food Security and Resilient Livelihoods in Traditional Authority Salima, Malawi

ABOUT THE PROGRAMME

Nkhoma Relief and Development (NRD), the development arm of CCAP Nkhoma Synod, is implementing a 5-year Agriculture and Livelihoods (AGL) Programme (Project #3294) in Salima District, Traditional Authority Salima, with funding from the Canadian Food Grains Bank (CFGB) through World Renew. The programme aims to improve well-being, food security, resilient livelihoods, and equality for 1,842 smallholder farming households (7,368 people) across 10 Group Village Headmen areas (March 2026 – February 2031). Key programme outcomes include improved farming practices, crop diversification, post-harvest loss reduction, strengthened Village Savings and Loan Associations (VSLAs), gender equality through GALS, and enhanced partnerships with government and civil society.

Finance and Administration Officer

Vacancies: 1 (One)

Location: Salima District — Traditional Authority Salima

Reports To: Project Coordinator

Contract: 1 Year, renewable based on performance

Programme: AGL — Project #3294 (CFGB/World Renew)

ROLE PURPOSE

The Finance and Administration Officer will ensure robust financial management, compliance, and administrative efficiency across the AGL programme. The role guarantees that resources are deployed in alignment with NRD policies, Nkhoma Synod agreements, CFGB/World Renew donor requirements, and applicable government regulations — supporting accountable programme delivery for 1,842 beneficiary households.

KEY RESPONSIBILITIES

1) Compliance & Financial Governance

Ensure all financial activities comply with NRD policies, Synod agreements, CFGB/World Renew donor requirements, and Government of Malawi regulations.

Adhere to and promote safeguarding principles across all financial and administrative duties.

2) Financial Management & Record-Keeping

Maintain accurate daily transaction records with complete supporting documentation.

Manage petty cash and process disbursements in line with approved authority levels and financial policies.

Handle full accounts payable cycle from procurement to invoice payment; review advances, reconciliations, and inter-office charges regularly.

Support budget implementation, monitor field expenditure against allocations, and flag variances to the Project Coordinator.

Submit statutory reports and filings in compliance with applicable government laws.

3) Procurement, Logistics & Administration

Conduct procurement activities in accordance with Synod procurement policy; prepare purchase orders and track deliveries.

Support logistical arrangements, office management, and asset tracking across programme locations.

Liaise with Synod HR Manager on Human Resource and administration matters affecting programme staff.

Maintain financial and administrative databases; support audit preparation and ensure records are always up-to-date.

QUALIFICATIONS & EXPERIENCE

Bachelor's Degree in Accounting, Business Administration, Finance, or related field.

Proficiency in accounting software (Sage, QuickBooks, or equivalent).

Knowledge of donor financial reporting standards — CFGB/World Renew experience an advantage.

Strong organizational and people management skills.

Excellent written and spoken English; Chichewa an advantage.

HOW TO APPLY

Candidates meeting the above qualifications are invited to submit their application letter, most recent Curriculum Vitae (CV), and the names of three (3) contactable referees — one of whom must be their church minister — to:

Addressee: The Coordinator, Nkhoma Relief and Development

Email:     vacancy.nkhomasynod@gmail.com

Closing Date: Friday, 13th March 2026 at 4:00 PM

Only short-listed candidates will be contacted. NRD is an equal opportunity employer.

Women are strongly encouraged to apply.