HUMAN RESOURCES OFFICER

VACANCY ANNOUNCEMENT@

MBWIWI FARM LTD 

POSITION: HUMAN RESOURCES OFFICER 

Location: Mzimba

OVERVIEW 

Mbwiwi Farm Ltd is an agricultural enterprise based at Mzambazi in Mzimba District, Malawi, dedicated to sustainable farming practices and operational excellence. We are committed to producing high-quality agricultural products while maintaining the highest standards of employee welfare, safety, and compliance.

We are seeking a motivated and detail-oriented Human Resources Officer to join our team and support the Farm Administrator in delivering comprehensive HR services to all farm employees.

Position Overview

The Human Resources Officer will be responsible for day-to-day HR operations, including recruitment, employee records management, attendance and timekeeping, payroll preparation, employee relations, and compliance with Malawian labour laws. The successful candidate will be proactive, organized, and capable of working independently in a fast-paced agricultural environment.

Key Responsibilities

Recruitment & Onboarding

Coordinate end-to-end recruitment for seasonal and permanent staff, including drafting adverts, screening applications, scheduling interviews, and conducting reference checks

Prepare offer letters, employment contracts, and ensure complete onboarding documentation

Conduct orientation sessions for new employees on farm policies, safety protocols, and terms of employment

Attendance & Time Management

Manage the timesheet and effort reporting system for all farm staff

Reconcile timesheets with supervisor approvals and prepare monthly attendance summaries for payroll

Track and manage employee leave balances, including annual leave, sick leave, and statutory entitlements

Payroll Preparation & Administration

Prepare accurate monthly payroll inputs based on validated timesheets and approved changes

Ensure payroll calculations comply with statutory requirements, including PAYE and pension contributions

Respond to employee payroll inquiries and resolve issues promptly

Employee Records & Compliance

Maintain complete and confidential employee personnel files

Ensure all HR records are organized, secure, and audit-ready

Track probation periods and support supervisors in completing probation reviews

Employee Relations & Industrial Relations

Advise supervisors and employees on company policies and Malawi labour laws

Assist in handling disciplinary matters, grievances, and conflict resolution

Attend and document disciplinary hearings, ensuring proper records are maintained

Compliance & Statutory Reporting

Ensure HR practices comply with all applicable Malawian labour legislation

Assist in preparing and submitting statutory reports to MRA and other regulatory bodies

HR Administration & Reporting

Prepare regular HR reports including headcount, turnover, attendance summaries, and leave balances

Assist in drafting and updating HR policies and procedures

Coordinate employee welfare initiatives as directed by the Farm Administrator

Qualifications & Experience

Minimum Qualification: Diploma in Human Resources Management, Business Administration, or a related field

Preferred Qualification: Advanced Diploma in Human Resources Management is an added advantage

Experience: Minimum two to three years of experience in a Human Resources role, preferably in an agricultural, manufacturing, or operational environment

Language: Fluency in English and Chichewa or Tumbuka, both spoken and written.

Key Skills & Competencies

Sound knowledge of Malawian labour laws, including the Employment Act and Labour Relations Act

Proven experience in managing timesheets, attendance systems, and effort reporting

Strong working knowledge of Microsoft Excel, including formulas, pivot tables, and data management

High attention to detail and accuracy in record keeping and payroll preparation

Ability to handle sensitive employee information with discretion and integrity

Excellent written and verbal communication skills

Strong organizational and time management skills

Practical problem-solving approach to employee issues

Ability to work in a rural farm setting with flexibility to respond to operational needs

Position Details

Job Title: Human Resources Officer

Department: Human Resources & Administration

Reports To: Farm Administrator

Location: Mzambazi, Mzimba

Employment Type: Full-Time on fixed term contract

How to Apply

Interested candidates meeting the above qualifications should submit the following:

1. A detailed Curriculum Vitae

2. A cover letter outlining suitability for the role

3. Copies of relevant certificates

4. Contact details of at least two professional referees

Applications may be submitted through any of the following channels:

By email: mbwiwifarms@yahoo.com

By hand delivery: Contact Mr. Michael Jere at Euthini Trading Centre on 0998625029 or 0881590279

Application Deadline: 29th March 2026

Only shortlisted candidates will be contacted for interviews.

Mbwiwi Farm Ltd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.