Human Resources Assistant

VACANCY ANNOUNCEMENT@ 

EPay Mobile Money

POSITION: HUMAN RESOURCES ASSISTANT 

Location: Blantyre, Malawi

Department: Human Resources

Reports To: Human Resources Manager

About EPay Mobile Money

EPay Mobile Money is digital financial services provider committed to delivering secure, innovative, and accessible mobile money solutions across Malawi. We are seeking a highly organized, proactive, and detail-oriented Human Resources Assistant to support our growing workforce and contribute to the achievement of organizational goals.

KEY RESPONSIBILITIES

Assist in recruitment activities including job advertising, shortlisting, interview scheduling, and candidate communication.

Maintain accurate and up-to-date employee records and personnel files.

Prepare employment contracts, confirmation letters, and other HR documentation.

Support onboarding and orientation of new employees.

Monitor employee attendance, leave records, and staff movements.

Assist in payroll preparation and employee benefits administration.

Maintain HR databases and ensure data accuracy and confidentiality.

Assist in performance management processes and record keeping.

Provide administrative support for disciplinary and grievance procedures.

Support employee engagement and staff welfare initiatives.

Prepare HR reports and other departmental documentation.

Ensure compliance with company policies, procedures, and labor laws.

Perform any other duties assigned by management.

QUALIFICATIONS AND EXPERIENCE

Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Industrial Relations, or a related field.

Minimum of one (1) year experience in Human Resources or Administration.

Knowledge of Malawi labour laws and HR best practices.

Proficiency in Microsoft Word, Excel, and PowerPoint.

REQUIRED SKILLS AND COMPETENCIES

Strong interpersonal and communication skills.

Excellent organizational and time management abilities.

High level of integrity and confidentiality.

Strong attention to detail.

Ability to work independently and within a team.

Problem-solving and decision-making skills.

Professional attitude and customer-focused approach.

APPLICATION PROCESS

Interested candidates should submit their application letter, detailed Curriculum Vitae (CV), and copies of relevant certificates as one document to Email: rjumbe@epay.mw

Closing Date: 8th June 2026

Only shortlisted candidates will be contacted.

EPay Mobile Money is an equal opportunity employer and encourages qualified candidates from diverse backgrounds to apply.