Assistant Administrator

VACANCY ANNOUNCEMENT@ Public Service Pensioners Association in Malawi (PUSEPA)

POSITION: ASSISTANT ADMINISTRATOR

Location: Lilongwe

OVERVIEW

PUSEPA, we are Public Service Pensioners Association in Malawi, a leading membership representing retired civil servants, with its Head Office in Lilongwe.

Position Summary

PUSEPA is seeking a highly organized and proactive Assistant Administrator to assist managing dally secretariat office operations.

The successful candidate will be responsible for: –

1. Office Management

Assist in overseeing the smooth operation of our secretariat, including asset management.

Prepare correspondence, reports and meeting minutes

Manage office supplies and ensure adequate stock levels.

2. Membership Administration

Assist in maintaining accurate digital and physical database of retired civil servants, process membership registration and enquiries.

3. Financial and Administrative Support

Support the preparation of budget and financial reports when required by the Secretary General and Management.

Assist in petty cash management.

4. Communication and Coordination:

Facilitate communication between departments, staff and stakeholders.

Schedule meetings, appointments and events.

Assist in organizing meetings ie. Annual General Meetings (AGM], workshops and official functions.

And any other dutles assigned by Management.

Qualification and Experience

Diploma in Public Administration or Business Administrafion, Human Resources and any other related field.

Experience

Minimum of 3 years of experience in office administration, ideally within an NGO membership association or public sector environment in Malawi.

Skills

Proficiency in Microsoft Office (Excel, Word, Outlook) and database management.

Excelent written and verbal communication in both English and Chichewa

High level of integrity, patience and empathy when decling with elderly persons.

Ability to work under minimal supervision even at odd hours.

Personal Attributes

The candidate should be between 45 – 65 years of age

Strong organizational and problem solving abilities

Respectful and professional conduct when dealing with Senior Citizens.

Knowledge of Malawi’s Public Service Pension framework is an added advantage.

Method of Application

Interested candidates should submit their applications, and CV through email to pusepa@gmail.com Attention the Secretary General not later than 24 July 2026.

Only shorflisted candidates will be contacted for interviews. All Malawians regardless of whether they are retired civil servants or not are encouraged to apply.