Christian Health Association of Malawi (CHAM)
ADMINISTRATION ASSISTANT
To serve as the face of the organization, managing the front desk and handling daily administrative tasks.
Department
Finance and Administration
Grade
CS1
Location
Lilongwe
Closing Date
11 August 2026
Charity & Philanthropy
Openings
1 position
Purpose
Expected Deliverables
Responsibilities
- 1. Greeting and welcoming guests as soon as they arrive at the reception and directing them to the appropriate person or office.
- 2. Maintaining the reception area and the conference room to ensure they are tidy and stocked with necessary materials.
- 3. Answering, screening and forwarding incoming phone calls, taking messages where necessary, while providing accurate information.
- 4. Ensuring that phone extensions are working all the time and reporting any faults to the Administration Officer.
- 5. Receiving, sorting and distributing mail and packages.
- 6. Performing general administrative tasks such as filing, photocopying, binding documents and data entry.
- 7. Helping out with booking appointments, travel and accommodation arrangements for meetings, trainings and any activities.
- 8. Controlling office access for staff and maintaining visitor logbooks.
- Geographic Reference
Qualifications
- 1. Diploma in Secretarial Studies or Business Administration
- 2. Malawi School Certificate of Education
- 3. Two years’ experience in a similar position
Skills
- 1. Excellent customer care skills
- 2. A team player with excellent communication and interpersonal skills
- 3. Pleasant personality, presentable and courteous
- 4. Strong organizational skills with the ability to multitask
- Management
How to Apply
Interested candidates should download a standard Employment Application Form from the CHAM website at https://www.cham.org.mw/vacancies/download-form. A completed Employment Application Form, Curriculum Vitae with three traceable referees, copies of academic certificates and a covering letter (addressed to Executive Director, CHAM Secretariat, P.O Box 30378, Lilongwe 3) should be submitted to recruitment@cham.org.mw.