Billing Accountant

VACANCY ANNOUNCEMENT@ GARDAWORLD

POSITION: BILLING ACCOUNTANT

Location: Lilongwe

APPLY HERE

To apply for this job, please visit:

https://jobs.garda.com/.../Chidatha-BILLING.../1419464600/

OVERVIEW

GardaWorld, a global leader in security, is inviting applications from suitably qualified candidates for the position of Billing Accountant. Reporting to the Country Head of Finance / Financial Controller, the Billing Accountant is responsible for the end-to-end billing and revenue cycle, ensuring accurate and timely invoicing of all services, zero revenue leakage, full VAT output compliance, strong oversight of collections activities, and effective conversion of billed revenue into cash. The role ensures compliance with IFRS, Malawi tax legislation and GardaWorld accounting policies, while supporting cash flow and financial performance objectives.

Reports to: Country Head of Finance / Financial Controller

KEY REQUIREMENTS

Bachelor's degree in Accounting.

Minimum 3 years working experience in a similar role.

Progress toward or possession of professional qualification (ACCA, CPA, or equivalent).

Strong understanding of revenue processes and VAT.

ERP system experience (Navision preferred).

Strong Excel and reporting skills.

High attention to detail.

Strong ownership mindset.

Results-driven and proactive.

Ability to manage cross-functional teams.

Strong communication and follow-up skills.

Integrity, objectivity and sound judgment.

Customer-focused and commercially aware.

KEY RESPONSIBILITIES

Billing & Revenue Assurance

Prepare and issue accurate monthly invoices for all services including Guarding, Technical, Response, Alarms, all additional revenue streams and ad-hoc services.

Ensure 100% of services delivered are invoiced, eliminating revenue leakage.

Validate billing quantities, rates and terms against approved contracts, SLAs, LPOs and deployment schedules.

Ensure all invoices are raised and posted in Navision within agreed month-end timelines.

Ensure 100% delivery of invoices to customers, working closely with the Credit & Collections team.

Monitor and track invoice dispatch status and follow up on undelivered invoices.

Take ownership of ensuring invoices raised are successfully delivered and acknowledged by customers.

Accounting & System Posting

Post all customer invoices, credit notes and adjustments accurately in Navision.

Ensure correct customer codes, GL accounts, VAT treatment and dimensions are applied.

Maintain integrity of the customer sub-ledger and ensure reconciliation to the general ledger.

Avoid incorrect or unsupported postings (e.g. improper use of suspense or generic customer codes).

VAT & Revenue Tax Compliance

Ensure correct application of VAT output on all taxable invoices in line with Malawi tax legislation.

Maintain accurate VAT output records for all revenue streams.

Perform monthly reconciliations of billed revenue to VAT output and VAT control accounts.

Support preparation of monthly VAT returns by providing reconciled VAT output schedules.

Investigate and resolve differences between: Revenue per customer ledger, VAT output per control account, and VAT declared to MRA.

Ensure all credit notes are correctly reflected in VAT output adjustments.

Maintain audit trails to support MRA inspections and external audits.

Credit Notes & Revenue Adjustments

Prepare and process credit notes only where justified, supported and approved.

Maintain documentation and approval for all billing adjustments.

Analyse causes of credit notes and implement corrective actions to prevent recurrence.

Collections Oversight & Cash Conversion

Lead and oversee the Credit & Collections team to ensure all billed revenue is followed up and collected.

Ensure 100% delivery of invoices to customers by the collections team.

Monitor customer account follow-ups, aging and settlement status.

Escalate overdue or high-risk balances to the Financial Controller and Management.

Work closely with Collections to resolve billing-related disputes impacting cash collection.

Reporting & Revenue Analytics

Prepare and present key billing and collections reports, including: Monthly collections reports, Customer revenue statistics, Aged receivables analysis, and Unbilled revenue reports.

Provide insights on collection trends, slow paying customers and revenue risks.

Support management decision-making through accurate and timely reporting.

Reconciliations & Documentation

Reconcile billed services to operational deployment records and sales contracts.

Maintain complete billing packs per customer, including: Contracts / SLAs, LPOs, Deployment schedules, Rate approvals, and Supporting correspondence.

Ensure documents are properly filed and readily available for audit.

Controls & Compliance

Enforce strong billing, VAT and collections controls to prevent: Revenue misstatements, VAT under/over-declaration, Cash flow leakage, and Fraud or abuse.

Ensure compliance with IFRS, Malawi tax laws and GardaWorld Group policies.

Month-End & Audit Support

Provide billing summaries, VAT reconciliations and collections reports for month-end close.

Support internal and external audits with complete, accurate billing and revenue documentation.

Proactively highlight risks, delays or issues to management.

AUTHORITY & ACCOUNTABILITY

Refer to GardaWorld Authority Matrix. The Billing Accountant is accountable to the Country Head of Finance / Financial Controller for:

Accuracy and completeness of billing.

VAT output compliance.

Effectiveness of collections follow-up.

Conversion of billed revenue into cash.

APPLY HERE

To apply for this job, please visit:

https://jobs.garda.com/.../Chidatha-BILLING.../1419464600/