Procurement Officer

VACANCY ANNOUNCEMENT@

MARYMOUNT CATHOLIC SECONDARY SCHOOL

POSITION: PROCUREMENT OFFICER 

RE – ADVERTISEMENT

Location: Mzuzu

OVERVIEW 

Marymount Catholic Secondary School was opened on 29th January, 1963. The school is located on the Southern part of the plot of land owned by the Catholic Diocese of Mzuzu. It is situated along the Chimaliro Road, about eight Kilometres from the hub of Mzuzu City. Although the school is based in Mzuzu, its catchment area covers all districts in Malawi.

Applications are invited from suitably qualified, committed Christian to fill the position of a Procurement Officer at Marymount Catholic Secondary School.

Position Summary

The Procurement Officer is responsible for planning, coordinating, and managing the procurement of goods, services, and works for the school. The officer ensures that procurement processes are transparent, cost-effective, timely, and compliant with the school’s procurement policies and applicable laws.

The successful candidate will be answerable to the School Manager through the Finance Manager. He/She will be responsible for:

Prepare and implement the school’s annual procurement plan.

Source quotations and conduct competitive procurement processes.

Coordinate tendering and supplier selection processes.

Evaluate supplier quotations and prepare procurement recommendations.

Issue purchase orders and monitor deliveries.

Ensure that procured goods and services meet the required specifications and quality standards.

Maintain an updated supplier database.

Negotiate prices, delivery schedules, and contract terms with suppliers.

Monitor supplier performance and recommend improvements.

Ensure compliance with the school’s procurement policies and financial procedures.

Work closely with the Finance Department in budget implementation.

Coordinate with user departments to determine procurement needs.

Maintain procurement records and documentation for audit purposes.

Prepare periodic procurement reports for management.

Monitor inventory levels and coordinate replenishment with the Stores Officer.

Ensure value for money in all procurement activities.

Perform any other duties assigned by the School Management.

Minimum Qualifications

Diploma in Procurement and Supply Chain Management, Purchasing and Supply, Logistics Management, Business Administration, or a related field from a recognized institution.

Professional qualification from a recognized procurement body (e.g. CIPS or equivalent) will be an added advantage.

Membership with a recognized professional procurement association is desirable.

Experience

Minimum of 3 years’ relevant experience in procurement, purchasing, or supply chain management.

Experience in a school, educational institution, NGO, church institution, or corporate environment will be an added advantage.

Proven experience in tendering, contract management, inventory control, and supplier management.

Knowledge.

The successful candidate should have knowledge of:

Procurement and supply chain management principles.

Tendering and competitive bidding procedures.

Contract management and supplier relationship management.

Inventory and stores management.

Budgeting and cost control.

Procurement ethics and best practices.

Relevant procurement laws and regulations.

Computerized procurement and inventory management systems.

Skills and Competencies

The ideal candidate should demonstrate:

High level of integrity and professionalism.

Excellent negotiation and communication skills.

Strong analytical and problem-solving abilities.

Good report writing and record management skills.

Excellent organizational and planning skills.

Ability to work under pressure and meet deadlines.

Strong attention to detail and accuracy.

Good interpersonal and teamwork skills.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Personal Attributes

Applicants should:

Be honest, trustworthy, and accountable.

Demonstrate sound ethical judgment.

Be self-motivated and proactive.

Have excellent customer service orientation.

Be able to maintain confidentiality.

Be willing to work beyond normal working hours when necessary.

Desirable Attributes

Preference may be given to candidates with:

Experience using ERP or procurement management software.

Experience managing procurement projects in educational institutions.

Knowledge of donor-funded procurement procedures.

Women are strongly encouraged to apply.

All applications should include contact numbers and addresses of at least three traceable referees and a current Curriculum Vitae (CV).

Closing date for receiving applications is 26th of September 2026. Only shortlisted candidates will be called for interviews.

Applications should be sent to:

The Education Coordinator

Diocese of Mzuzu

P. O. Box 2

MZUZU.

Email: edu@mzuzudiocese.mw