Job description
VACANCY ANNOUNCEMENT
M&J AFRICA
POSITION: ACCOUNTS CLERK
Location: Lilongwe, Malawi
Closing Date: 23th march 2027
Job Summary
M&J Africa is inviting applications from suitably qualified and motivated individuals for the position of Accounts Clerk. The successful candidate will be responsible for maintaining accurate financial records, supporting financial reporting and internal controls, and assisting with accounting software implementation and client support.
Key Duties and Responsibilities
1. Bookkeeping and Financial Records
* Record daily financial transactions accurately, ensuring proper account allocation and supporting documentation.
* Maintain the general ledger and organised financial records.
* Prepare sales invoices, credit notes and customer statements.
* Process supplier invoices, reconcile supplier statements and prepare payment schedules.
* Maintain accounts receivable and payable records and follow up outstanding customer balances.
* Reconcile bank accounts, cash balances and control accounts.
* Manage petty cash and maintain expense records.
* Maintain fixed asset records and assist with inventory reconciliations.
2. Financial Reporting, Controls and Accounting Support
* Assist with month-end and year-end financial closing processes.
* Prepare routine financial reports on receivables, payables and cash movements.
* Compile payroll inputs and supporting documentation.
* Prepare financial records for tax compliance, audits and management reviews.
* Follow established financial approval procedures and maintain proper audit trails.
* Report errors, unusual transactions and missing documentation.
* Maintain organised electronic records and safeguard confidential financial information.
3. Accounting Software and Client Implementation
* Use QuickBooks, Pastel and Odoo confidently to perform accounting and reporting tasks.
* Gather client requirements and document existing accounting processes.
* Assist in accounting software setup and configuration.
* Prepare and clean financial data for migration into accounting systems.
* Reconcile opening balances and imported records.
* Test transactions, reports and workflows and assist in resolving identified issues.
* Train client users, prepare user guides and provide initial technical support after implementation.
* Escalate complex technical issues to the relevant personnel.
4\. Responsible Use of Artificial Intelligence (AI)
* Use approved AI tools to assist with spreadsheet analysis, checklists and process documentation.
* Independently verify calculations, account classifications and conclusions generated using AI.
* Protect confidential information when using AI tools.
* Ensure all financial decisions remain subject to appropriate human review and approval.
Application Procedure
Interested and suitably qualified candidates should submit their applications to:
Email: hr@mjgroup.africa
Important Notice to Applicants
Never pay money to secure a job. Legitimate employers do not require applicants to pay recruitment or application fees. Always exercise caution and verify job opportunities before submitting personal information.