Job description
VACANCY ANNOUNCEMENT@ ULALO
POSITION: FINANCE AND ADMINISTRATION APPRENTICE
Location: Mzuzu (with possible travel to project sites)
Department: Finance and Administration
Duration: Six (6) Months
ABOUT ULALO
Ulalo is a Malawian non-governmental organisation dedicated to helping young people reach their full potential by creating pathways to success and building bridges to a better Malawi.
The organisation works with schools, communities and governments to improve education outcomes, strengthen health systems, build self-reliant communities, and promote financial freedom and entrepreneurship.
Ulalo invites applications from suitably qualified and motivated individuals for the position of Finance and Administration Apprentice.
KEY RESPONSIBILITIES
The successful candidate will:
- Assist in maintaining financial records, including cashbooks, QuickBooks entries, payment vouchers and invoices.
- Support payment processing, bank and petty cash reconciliations, payroll documentation and statutory deductions.
- Assist in preparing financial reports, cash flow forecasts, activity budgets and expenditure tracking reports.
- Support compliance with organisational policies, donor requirements and statutory financial regulations.
- Assist in monitoring partner financial documents and staff activity advances.
- Support procurement processes, including quotations, bid analysis and supplier documentation.
- Assist in maintaining asset registers, inventory records and fleet administration documents.
- Provide administrative and logistical support, including correspondence, meetings and travel arrangements.
- Support personnel administration, including leave and attendance records.
- Maintain accurate physical and electronic financial and administrative records.
QUALIFICATIONS AND EXPERIENCE
Essential Requirements
- Bachelor's degree in Accounting, Finance or a closely related field.
- At least six months of relevant practical experience in accounting, finance or administration. Experience may be gained through employment, internship, industrial attachment or volunteering.
- Basic understanding of accounting principles and financial recordkeeping.
- Working knowledge of Microsoft Excel and other Microsoft Office applications.
- Willingness to learn, accept feedback and undertake supervised assignments.
Desirable Requirements
- Previous internship, volunteer or attachment experience in accounting, finance or administration.
- Familiarity with QuickBooks or other accounting software and NGO financial systems.
- Strong accuracy, integrity, confidentiality, communication and organisational skills.
- Ability to work collaboratively, take initiative and meet deadlines.
WHAT THE APPRENTICESHIP OFFERS
The successful candidate will gain practical experience in:
- Financial transaction recording and reconciliations.
- Financial reporting, budgeting and expenditure tracking.
- Grant financial management and donor compliance.
- Procurement, asset management and fleet administration.
- Audit preparation and digital recordkeeping.
- Professional communication, teamwork and accountability.
The apprenticeship is a six-month fixed-term learning opportunity and does not guarantee subsequent employment.
MODE OF APPLICATION
Interested applicants should submit:
- A cover letter.
- An updated Curriculum Vitae (CV).
Clearly indicate the position applied for.
Email applications: jobs@ulalo.org
Email subject: Application – Finance and Administration Apprentice.
Hand delivery: Submit applications to:
Ulalo Offices (New Offices), Plot No. NR/MZU/KAT2/21, along the road from National Bank to Beehive Schools, opposite New Eden Private Primary School, Mzuzu, Malawi.
APPLICATION DEADLINE: WEDNESDAY, 11 NOVEMBER 2026
Only shortlisted candidates will be contacted.
Ulalo does not charge any fees at any stage of its recruitment process.