Job description
VACANCY ANNOUNCEMENT @ PAEDIATRIC AND CHILD HEALTH ASSOCIATION (PACHA)
LOCATION: Malawi
POSITION: ADMINISTRATIVE ASSISTANT
OVERVIEW
The Paediatric and Child Health Association (PACHA) is a non-profit organisation dedicated to advancing and improving children's health and welfare. Its mission is to ensure that children have access to the determinants of good health in Malawi and beyond.
PACHA's membership includes healthcare professionals and other child health and welfare advocates. The organisation has been working in Malawi since 2011.
With funding from the Else Kröner-Fresenius Foundation, PACHA, in collaboration with Witten/Herdecke University, has established the Else Kröner Centre for Global Child Health.
The Centre seeks to strengthen primary healthcare systems for children and young people, improve the quality of care, promote children's rights, and develop evidence-based strategies for sustainable health system strengthening.
PACHA invites applications from well-experienced, highly motivated and suitably qualified candidates for the position of Administrative Assistant.
JOB TYPE: Not specified in the advert
Application Deadline:Tuesday, 17th November 2026
POSITION: ADMINISTRATIVE ASSISTANT
DUTIES AND KEY RESPONSIBILITIES
The Administrative Assistant will be responsible for the following:
1. Office Administration and Communication
Carry out administrative duties, including handling office communications.
Organise meeting venues and prepare minutes of discussions and proceedings.
Provide secretarial services.
Establish and manage a user-friendly filing system.
Maintain and update individual staff records.
2. Travel and Logistics Coordination
Liaise with the Programme Manager and Accountant to arrange travel for visitors, including flight bookings and accommodation.
Support the Accountant in managing the project vehicle.
3. Human Resource Administration
Support management in recruiting project support staff.
Provide administrative assistance during the orientation of newly recruited staff.
Supervise support staff.
4. Procurement and Asset Management
Assist with the procurement, management and control of office supplies and project materials.
Liaise with the Accountant to support the Programme Manager in developing and maintaining an inventory of organisational assets, including the fixed asset register and other resources.
5. Finance and Petty Cash Support
In the absence of the Accounts Clerk or Bookkeeper, support the Accountant with the administration and reconciliation of the petty cash float.
6. Other Duties
Perform any other duties assigned from time to time.
KEY REQUIREMENTS
Academic Qualifications
Applicants must possess:
A Diploma in Business Administration, Administrative Studies, Secretarial Management, Office Administration, or a related field.
Professional Experience
A minimum of three (3) years of relevant work experience.
HOW TO APPLY
Interested candidates should submit their applications by email to:
Email: recruitment.ekcpacha@outlook.com
Closing Date:Tuesday, 17th November 2026
Only shortlisted candidates will be contacted.
IMPORTANT NOTICE
PACHA does not charge any fees at any stage of its recruitment process. Applicants should not pay anyone to secure this opportunity.