Secretary / Receptionist

VACANCY ANNOUNCEMENT@ TJM & ASSOCIATES

POSITION: SECRETARY / RECEPTIONIST

Location: Blantyre

TJM & ASSOCIATES, a law firm of Legal Practitioners, Commissioners for Oaths, Conveyancers, Trademark and Patent Agents, and Notaries Public, invites applications from suitably qualified and experienced candidates to fill the position of Secretary / Receptionist.

PURPOSE OF THE JOB

The Secretary / Receptionist will provide efficient secretarial and administrative support while managing front desk operations. The successful candidate will serve as the first point of contact for clients and visitors, ensuring a professional image of the firm and supporting the smooth day-to-day running of the office.

KEY DUTIES AND RESPONSIBILITIES

• Manage schedules, appointments and meetings for partners and staff

• Answer, screen and route incoming calls while taking and relaying messages

• Handle incoming and outgoing correspondence including emails, letters and packages

• Prepare, organize and maintain files, documents and records

• Perform data entry and maintain databases with accuracy and confidentiality

• Maintain a clean, organized and professional reception and office environment

• Order office supplies and coordinate basic office maintenance needs

QUALIFICATIONS AND EXPERIENCE

• Diploma in Secretarial Studies, Business Administration, Office Management or related field from a recognized institution

• Minimum of one (1) year relevant work experience in a busy office environment

• Experience in a legal firm will be an added advantage

• Proficiency in Microsoft Office Suite including Word, Excel and Outlook

PERSONAL ATTRIBUTES AND SKILLS

• Excellent written and verbal communication skills

• Strong attention to detail and accuracy

• Good interpersonal skills with a client-focused approach

APPLICATION PROCESS

Interested candidates should submit their application letter together with a detailed Curriculum Vitae, copies of relevant certificates and contact details of three traceable referees to:

The Managing Partner

TJM & Associates

2nd Floor, Kanabar House

Victoria Avenue

P.O. Box 2866

Blantyre

Email: tjmlawyers@gmail.com

Closing Date: Monday, 1 June 2026

Only shortlisted candidates will be contacted.