Human Resource & Administration Manager

VACANCY ANNOUNCEMENT @ MBL HOLDINGS LIMITED

POSITION: HUMAN RESOURCE & ADMINISTRATION MANAGER (2 POSITIONS)

Location: Blantyre

JOB DESCRIPTION

MBL Holdings Limited is seeking experienced and results-driven Human Resource & Administration Managers to lead the people management, employee relations, recruitment, performance management, administration, compliance, and workplace culture functions of the Group.

In the modern workplace, HR is not only about hiring and filing documents. The HR & Administration Manager must build a disciplined, productive, compliant, and performance-driven workforce while supporting digital HR records, employee development, labour law compliance, staff welfare, and organizational growth across the Group.

Reports To: Chief Human Resource and Administration Director

Key Responsibilities

Lead recruitment, selection, onboarding, induction, and placement of employees

Prepare job descriptions, employment contracts, appointment letters, HR policies, warning letters, disciplinary letters, and staff communications

Maintain accurate digital and physical employee records, attendance records, leave records, contracts, and personnel files

Ensure compliance with Malawi labour laws, company policies, workplace standards, and disciplinary procedures

Manage employee relations, grievances, disputes, misconduct cases, and disciplinary hearings professionally

Coordinate staff performance appraisals, KPI reviews, probation reviews, and performance improvement plans

Support management in developing salary structures, benefits, welfare programmes, and staff retention strategies

Monitor staff attendance, punctuality, absenteeism, discipline, productivity, and workplace behaviour

Coordinate staff training, leadership development, succession planning, and skills improvement programmes

Oversee office administration, facilities management, office supplies, company documents, licenses, and general support services

Work closely with branch managers and department heads to identify staffing needs and improve team performance

Promote a workplace culture based on discipline, accountability, respect, teamwork, and productivity

Support payroll preparation by ensuring accurate staff information, attendance, leave, and deductions are submitted on time

Handle confidential HR and administrative matters with professionalism and discretion

Required Qualifications

Bachelor's Degree in Human Resource Management, Business Administration, Public Administration, Industrial Relations, Psychology, or a related field

Professional HR certification or membership with a recognized HR body will be an added advantage

Strong knowledge of Malawi labour laws, employment practices, HR policies, disciplinary procedures, and modern HR systems

Required Experience

Minimum of 5 years' experience in human resource management and administration

At least 2 years' experience in a supervisory or managerial HR role is preferred

Experience in a group company, agriculture, logistics, manufacturing, retail, construction, or multibranch business will be an advantage

Key Skills and Competencies

Strong leadership and people-management skills

Excellent communication, negotiation, and conflict-resolution skills

High level of confidentiality, maturity, and professionalism

Strong understanding of labour law and HR best practices

Good organizational and administrative skills

Ability to handle difficult staff matters calmly and professionally

Strong documentation and report-writing skills

Ability to build a disciplined and performance-driven workforce

Good computer skills and ability to manage digital HR records

Strong sense of fairness, accountability, and company loyalty

Method of Application

Interested applicants should submit an application letter, a detailed Curriculum Vitae, and contact details for three traceable referees to:

Email: mblvacancies@gmail.com

CC: mblholdingsheadoffice@gmail.com, mbl@mblholdings.com

Deadline: 15th July 2026

Only shortlisted candidates will be acknowledged.