Supplies Assistant

VACANCY ANNOUNCEMENT@

MALAWI LEGAL AID BUREAU

POSITION: SUPPLIES ASSISTANT (1 Post)

Location: Zomba

OVERVIEW

The Malawi Legal Aid Bureau, established under the Legal Aid Act of 2011, is a national public institution mandated to provide legal aid services to persons with insufficient means. The Bureau invites applications from suitably qualified candidates to fill the following vacant post:

Position: Supplies Assistant (1 Post)

Vacancy Number: LAB/1/26

Grade: Grade M

Reporting To: Assistant Procurement Officer

Duty Station: Zomba

Salary: Salary range of Grade M in the Legal Aid Bureau

Duties and Responsibilities

The successful candidate will be responsible for:

- Maintaining accurate and comprehensive records of all supplies to the Bureau.

- Reconciling physical supply chain commodities and services with invoices and supply documents.

- Examining purchase orders to ensure compliance with laws and regulations.

- Dispatching approved purchase orders and following up on delivery of commodities and services.

- Conducting physical stock checks in stores.

- Compiling statistical information on supply chain-related matters.

- Checking and examining the quality of materials before accepting deliveries or arranging dispatch.

- Assessing vendors’ capacity to deliver commodities and services.

- Assisting Management in preparing quotations, tenders, and bid tabulations for approval.

- Assisting in requesting invoices and documentation for commodities and services to be supplied.

- Assisting in managing property and disposal of assets.

- Assisting in producing standard asset management reports and other asset information periodically and when required.

- Assisting in planning goods delivery and providing updates on requests and availability of items in the storeroom.

- Undertaking any other duties assigned by relevant authorities.

Qualifications and Experience

Applicants must possess:

- A minimum of Malawi School Certificate of Education (MSCE) or its equivalent.

- A Certificate in Purchasing and Supply or a related field with at least one (1) year of experience.

- Applicants with a Diploma will have an added advantage.

Mode of Application

Interested candidates should submit application letters, Curriculum Vitae (CV) with three (3) traceable referees, and copies of professional certificates to:

The Director

Legal Aid Bureau

Ulongwe Villas, Golden Peacock Building

Off Presidential Highway, Area 48

Opposite Life Changers International Church

P.O. Box 675

Lilongwe

Applications should reach the Director not later than 4:30 pm on Monday, 20th July, 2026.