Stores Clerk

VACANCY ANNOUNCEMENT@ God's Grace Academy

POSITION: STORES CLERK (1 POSITION)

Location: Blantyre 

OVERVIEW 

God's Grace Academy, a Christian institution committed to academic excellence, spiritual growth, and holistic student development, is seeking a dedicated, organised, and detail-oriented Stores Clerk to support the efficient management and control of the school's stores and inventory systems.

This role is ideal for a responsible and trustworthy individual who is passionate about accuracy, accountability, and supporting school operations in a Christ-centred environment.

STORES CLERK (1 POSITION)

KEY DUTIES & RESPONSIBILITIES:

The Stores Clerk will be responsible for the proper management, control, and accountability of all school inventory and supplies. Duties include:

• Receiving, inspecting, and recording all incoming supplies, materials, and equipment • Issuing store items to authorised departments and maintaining accurate transaction records. • Maintaining cleanliness, organisation, and security of the stores area. • Monitoring stock levels and preparing reports to facilitate timely replenishment. • Conducting regular stock checks and participating in stock-taking exercises. • Maintaining accurate inventory records, both manual and electronic. • Ensuring the proper storage, handling, and preservation of supplies and equipment. • Verifying deliveries against purchase orders, delivery notes, and other supporting documentation. • Reporting damaged, expired, missing, or obsolete stock and recommending appropriate corrective action. • Assisting in the preparation of requisitions and purchase requests. • Maintaining proper documentation for all stores-related activities. • Supporting the management of stationery, uniforms, cleaning materials, teaching resources, and other school supplies. • Collaborating effectively with various departments to ensure the efficient distribution of materials. • Upholding the vision, mission, and values of God's Grace Academy in all professional duties. 

QUALIFICATIONS AND ATTRIBUTES:

The ideal candidates should:

• Be between 25 and 40 years of age. • Be a mature, well-disciplined individual of high integrity with strong Christian values. • Hold a Certificate or Diploma in Stores Management, Procurement, Logistics, Supply Chain Management, Business Administration, or a related field. • Have a minimum of two (2) years' experience in stores management, inventory control, procurement, or a related field. • Previous experience in a school or institutional environment will be an added advantage. • Demonstrate excellent organisational, record-keeping, and inventory management skills. • Be proficient in Microsoft Office applications, particularly Microsoft Excel. • Possess excellent communication and interpersonal skills. • Demonstrate a high level of accuracy and attention to detail. • Be trustworthy, reliable, and able to maintain confidentiality. • Be capable of working independently and as part of a team. • Be willing to comply with institutional policies, including accountability and safeguarding procedures. 

HOW TO APPLY:

Interested and qualified candidates should submit their applications including:

• Cover letter • Updated CV with three traceable referees (including telephone numbers) • Copies of academic and professional certificates 

Applications should be sent via email to recruitment@ggacademy.mw with the subject line "Driver Application" or through a letter hand-delivered to:

The Principal

God's Grace Academy

P.O. Box 30987 Chichiri,

Blantyre 3

At God's Grace Academy premises in New Naperi, Blantyre, Plot No. 4, next to Spendrite.

Closing Date: Friday, 25th July 2026 at 12:30 pm

We are in Blantyre, New Naperi, Next to Spendrite