Job description
Administrative Assistant
Paediatric and Child Health Association (PACHA) · Malawi
The Paediatric and Child Health Association (PACHA) is a non-profit making organization that advances and improves children’s health and welfare with the mission of ensuring that children have access to their determinants of health, in Malawi and beyond. Our members include healthcare professionals and other child health and welfare advocates. PACHA has been working in Malawi since 2011.
With funding from Else Kröner-Fresenius Foundation, DACHA in collaboration with Witten/Herdecke University has established Else Kröner Centre for Global Child Health.
The centre seeks to strengthen primary care systems for children and young people, improving the quality of care, promoting children’s rights, and developing and implementing evidence-based strategies for the sustainable strengthening of health systems.
PACHA, therefore, seeks to engage the services of well experienced, highly motivated and suitably qualified persons to fill the following position
ADMINISTRATIVE ASSISTANT
Tasks shall include but not limited to:
Carry out administrative duties such as handling office communication, organize meeting venues, write minutes for discussion proceedings.
Maintain and update all records for individual staff.
Provide secretarial services.
In liaison with programme manager and accountant, handle travel arrangements for visitors including flight bookings, accommodation.
Provide support to the management in the project in recruitment of support staff.
Provide administrative support in orientation of newly recruited staff.
Assist in procurement, management and control of office supplies and project materials.
In liaison with accountant support the programme manager in developing and maintaining an inventory or organizational assets, affixed asset register and other resources.
Establish and manage a user-friendly filing system.
Supervision of the support staff.
Support the accountant in the management of the project vehicle.
In the absence of the accounts clerk or bookkeeper support the accountant in keeping, administration, reconciliation of petty cash float.
Any other duties assigned from time to time.
Requirements/Qualifications:
Diploma in Business Administration, Administrative Studies, Secretarial Management, Office Administration or related field
Minimum of 3 years relevant work experience
How to apply
Interested candidates may apply using the following email address: recruitment.ekcpacha@outlook.com
The deadline for receiving applications is Monday, 16th November, 2026. Only shortlisted candidates will be contacted. Please note that PACHA does not charge any fees at any stage of the recruitment process.