ADMINISTRATOR

VACANCY ANNOUNCEMENT@ ZOMBA THEOLOGICAL UNIVERSITY (ZTU)

POSITION: ADMINISTRATOR

Location: Zomba

Reports to: Director of Research and Educational Quality Assurance (DREQA)

Call for Applications

The University is pleased to announce that it has secured funding to support the establishment

and growth of its Postgraduate Studies and Research Centre. In line with this development,

applications are invited from suitably qualified candidates for the positions of Centre Administrators.

These appointments will be offered on three years contractual basis, with the possibility of renewal

subject to the continued availability of funds and satisfactory performance.

Position Overview

The Hara Research Centre (HRC) is a theological research institution dedicated to advancing

contextually relevant scholarship in Malawi and Southern Africa. We are seeking a detail-oriented

part-time Administrator to serve as the operational backbone of our research initiatives. This role

focuses on coordinating academic output, providing mentorship, and managing research grant

proposals to enhance Zomba Theological University's educational profile.

Key Responsibilities

1. Research Coordination & Support (Primary Focus)

 Faculty & Student

Facilitation: Facilitate and coordinate theological research initiatives

conducted by faculty, students, and affiliates.

 Postgraduate Mentorship: Provide administrative coordination for mentorship programs and direct research support to postgraduate researchers

 Grant Management: Actively assist in the development of research grant proposals and

manage the administration of funded projects.

 Quality Assurance: Work closely with the DREQA and the Dean of Postgraduate Studies to ensure all research aligns with university's academic frameworks.

2. Publications & Scholarly Output

 Journal Management: Assist in the development and maintenance of the Centre’s

institutional research journal or bulletin.

 Editorial Support: Encourage and support the publication of books, peer-reviewed

articles, and policy papers.

 Conference Proceedings: Coordinate the collection and publication of scholarly papers

and proceedings from national and regional conferences.

3. Events & Academic Programming

 Lecture Series: Provide logistical support for the bi-annual Hara Lecture Series and other

public theological lectures.

 Conferences: Organise and manage the logistics for regular academic conferences

focused on theology and related disciplines.

4. Governance & Financial Administration.

 Reporting: Prepare annual reports detailing research outcomes, activities, and financial

statements for university authorities.

 Compliance:

Manage financial tasks in strict adherence to the policies and procedures of

Zomba Theological University.

 Partner Support: Provide secondary administrative assistance for established regional

and international partnerships as required.

Required Qualifications & Experience

 Education: A Bachelor’s degree in Administration, Theology, Social Sciences, or a related

field.

 Research Knowledge: Strong understanding of academic research processes, grant

application procedures, and scholarly publishing.

 Skills: Exceptional organisational skills with a focus on project and data management.

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google tools (Gmail, Drive, Docs, Sheets, Slides) and database management. Preferably experience with

other academic software such as Zotero.

o High level of proficiency in technical writing and report preparation.

o Commitment to the legacy of Rev. Dr. Handwell Hara and the promotion of Malawian theological scholarship.

Working Conditions

 Hours: Full-time.

 Location: Based on-site at the Zomba Theological University campus in Zomba

Method of Application

Interested applicants are encouraged to submit their applications, including a detailed CV and

relevant supporting documents, and three traceable referees to the University (ZTU) and should be sent by Wednesday, 18th February 2006 to deputy.vice.chancellor@zombatheological.org with

copy to admin@zombatheological.org