Trainee Data Entry Clerk

VACANCY ANNOUNCEMENT@ VISIONFUND 

POSITION: TRAINEE DATA ENTRY CLERK 

Location: Lilongwe, Area 23 Branch 

Reporting to: Branch Manager 

Duration: 6 months

VisionFund Malawi is a Christian, mission-driven deposit-taking microfinance institution committed to empowering caregivers in hard-to-reach, underserved communities. Guided by our faith and values, we serve the most vulnerable families regardless of religion, ethnicity, gender, or background to help them build secure, dignified futures for their children. Our work is rooted in compassion, integrity, and a deep belief in the potential of every individual.

We are inviting applications from suitably qualified and dedicated candidates to fill the vacant position of trainee Data Entry Clerk. This role provides an excellent opportunity for hands-on learning and professional development. The successful candidate will support the Management Information Systems (MIS) and Operations functions through data entry, record management, and basic system processes, while gaining practical exposure to loan processing, data management, and reporting within a microfinance environment under close supervision.

Key Learning Areas and Responsibilities

Assist in capturing loan application data in the system, ensuring accuracy and completeness under supervision

Support the recording of daily transactions and maintenance of relevant registers

Learn and assist in basic loan processing activities, including approvals, disbursements, and repayments

Verify completeness of loan documentation and ensure proper filing of records

Support the MIS team in maintaining accurate system data and generating basic reports

Assist in responding to routine system-related queries with guidance from supervisors

Participate in daily system backups and data management processes

Report any identified data or system issues to the supervisor

Undertake additional administrative and learning tasks as assigned

Qualifications, Knowledge, Skills, and Abilities

Diploma or Degree in Management Information Systems (MIS), Business Administration, Accounting, or a related field

Basic proficiency in Microsoft Office applications, particularly Excel, with willingness to learn new systems

Basic understanding of accounting principles is an added advantage

Strong attention to detail and eagerness to learn

Good time management and organizational skills

Effective communication and interpersonal skills

Ability to follow instructions and work under supervision

High level of integrity, reliability, and a proactive attitude

Recent graduates are encouraged to apply

Application Process 

Interested candidates should submit their application letter, detailed Curriculum Vitae, copies of certificates, and three traceable referees to:

The People, Culture and Administration Manager 

VisionFund Malawi 

Private Bag A232 

Lilongwe

Email: Recruitment_VFMalawi@visionfund.org 

Closing date for receiving applications is 21st April, 2026, female candidates are encouraged to apply.