Data Entry Clerk

VACANCY ANNOUNCEMENT@ VISIONFUND 

POSITION: DATA ENTRY CLERK 

Location: Dedza  

FOLLOW US HERE: https://whatsapp.com/channel/0029VaeEdz5B4hdXFDsiE30M

Reporting to: Branch Manager  

VisionFund Malawi is a Christian, mission-driven deposit-taking microfinance institution committed to empowering caregivers in hard-to-reach, underserved communities. Guided by our faith and values, we serve the most vulnerable families regardless of religion, ethnicity, gender, or background to help them build secure, dignified futures for their children. Our work is rooted in compassion, integrity, and a deep belief in the potential of every individual.

We are inviting applications from suitably qualified, detail-oriented, and highly organized candidates to fill the position of Data Entry Clerk. The successful candidate will be responsible for the accurate, complete, and timely capture of loan data in the Loan Performer system, while supporting the Management Information Systems (MIS) function through report generation and resolution of system-related queries. The role is critical in ensuring data integrity, operational efficiency, and effective reporting at branch level.

Key Responsibilities

Accurately capture all loan applications in the Loan Processing System promptly upon receipt and verification

Ensure completeness and accuracy of all data captured from loan application forms

Process loan approvals and disbursements in the system in a timely manner

Record all repayments accurately and promptly to support financial reconciliation

Maintain and update records in Loan Performer to ensure data accuracy and integrity

Ensure all Daily Receipt Summary Sheets are recorded and properly maintained

Verify that all loan documentation is complete, signed, and approved prior to processing

Maintain proper filing and documentation of all MIS records

Perform daily system backups and maintain backup logs, including off-site storage

Assist in generating weekly portfolio reports and other MIS reports as required

Respond to system-related queries from Operations staff, Loan Officers, and branch outlets in a timely manner

Report any system or data discrepancies to relevant supervisors promptly

Record savings withdrawals accurately in the system

Undertake additional duties as assigned by the Supervisor

Qualifications, Knowledge, Skills, and Competencies

Diploma or Degree in Management Information Systems (MIS), Business Administration, Accounting, or a related field

Proficiency in Microsoft Office Suite, particularly Excel (knowledge of MS Access is an added advantage)

Basic understanding of accounting principles is desirable

Strong attention to detail and high level of accuracy

Good time management and organizational skills

Strong analytical and problem-solving abilities

Good communication and interpersonal skills

Ability to work independently with integrity and professionalism

Proactive, responsive, and results-oriented

Relevant experience and demonstrated competence may be considered in lieu of formal qualifications

Application Process  

Interested candidates should submit their application letter, detailed Curriculum Vitae, copies of certificates, and three traceable referees to:

The People, Culture and Administration Manager  

VisionFund Malawi  

Private Bag A232  

Lilongwe

Or through email: Recruitment_VFMalawi@visionfund.org  

Closing date for receiving applications is 20th April, 2026, female candidates are encouraged to apply.