Human Resources And Administration Officer

VACANCY ANNOUNCEMENT@

ORANT CHARITIES AFRICA (OCA)

POSITION: HUMAN RESOURCES AND ADMINISTRATION OFFICER

Location : Kasese – Dowa

About our organization

Orant Charities Africa (OCA) is a non-governmental organization serving in rural communities of Malawi. It was founded and registered as an NGO in Malawi in 2014. OCA serves in Malawi through implementation of development programs. It operates in the following thematic areas; Healthcare, Water, Sanitation and Hygiene (WASH), Education, Agriculture, Business Development, and Energy and Environment. You may read further about Orant at https://www.orantcharitiesafrica.org. We are hiring the following positions:

Title: Human Resources and Administration Officer

Reports to : Country Director

Location : Kasese – Dowa

Job summary

The Human Resources and Administration Officer will support the organization in managing its human capital by ensuring effective recruitment, employee relations, performance management, and compliance with labor laws and organizational policies. The individual will also ensure efficient day-to-day administrative operations. The role requires a highly organized, proactive individual who can support both people management and office systems effectively.

Key Responsibilities

The job holder is expected to perform the following duties and responsibilities:

Coordinate recruitment and selection processes, including job postings, shortlisting, and interviews

Maintain and update employee records and HR databases

Support onboarding and orientation of new staff

Administer performance management processes

Handle employee relations matters and disciplinary procedures

Ensure compliance with Malawi labour laws and internal HR policies

Manage leave tracking and staff welfare initiatives

Ensure staff motivation systems are active Develop, review and up-date OCA policies

Support training and capacity-building programs

Assist in payroll preparation and benefits administration

Administration Functions

Oversee daily office operations and ensure smooth administrative support

Manage office supplies, assets, and inventory

Coordinate travel, accommodation, and logistics for staff and visitors

Maintain proper filing systems for administrative documents

Ensure compliance with organizational administrative procedures

Qualifications and Experience

Bachelor’s Degree in Human Resources Management or related field

Minimum of 3 years’ experience in a similar HR role

Knowledge of Malawi labour laws and HR best practices

Strong interpersonal and communication skills

High level of integrity and confidentiality.

Application instructions:

Applicants should submit the following application materials: CV, copies of certificates, cover letter and three professional references through the following email address: jobs@orantcharitiesafrica.org

Application deadline: Monday, 29th May,2026.

Hand delivered hard copy applications will not be accepted. Only short-listed applicants will be invited for interviews. No telephone inquiries please.

Disclaimer

OCA is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, colour, sex, gender or gender identity, religion, language, political or other opinion, age, disability, property, birth, marital or other status or family responsibilities unrelated to job requirements. OCA will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, colour, religion, sex, gender identity, religion, language, political or other opinion, disability, property, birth, marital or other status or family responsibilities.