Médecins Sans Frontières (msf)

VACANCY ANNOUNCEMENT@ MÉDECINS SANS FRONTIÈRES (MSF)

POSITION: SECRETARY

Location: Blantyre

OVERVIEW

Médecins Sans Frontières (MSF) is a non-profit, independent international humanitarian organization committed to delivering medical aid to populations facing crises, with a steadfast commitment to impartiality and without regard to race, religion, creed, or political affiliation. In Malawi, MSF collaborates closely with the Ministry of Health and the local community, particularly in the Cervical Cancer project in the Blantyre and Chiradzulu districts, as well as the CBO Project in Zalewa and Dedza District.

MSFF is looking for its Blantyre Cervical Cancer project and Coordination Office:

SECRETARY– 1 POSITION

Workplace : Blantyre

Type of contract : 6-months Fixed term (renewable)

Start date : Oct 2026

Main Purpose

Perform secretarial administrative activities according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.

Accountabilities

Write and/or check official letters, reports and other documents related to the Mission

Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.

Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.

Take and prepare minutes of meetings.

Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.

Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.

Manage office stationery supply and place orders on time to avoid running out of stock.

Supervise the printing of copies and binding of documents.

If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition

Inform supervisors in the case of any incident / problem.

Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.

Archiving and maintaining staff personal files.

Maintains all scan documents in software systems.

Interpreter for all the meetings/Interview when needed.

Scanning of all financial and HR data

Compilation of VAT claims for submission to MRA

Archiving financial and HR data

back up for cashier/fin assistant/HR assistant

Requirements

Education: Secondary education and secretarial related studies

Experience: Desirable working experience of two years in similar jobs. Desirable working experience with MSF or other NGOs, in developing countries

Languages Proficiency in English, the mission’s working language. French is an added advantage

Knowledge Computer literacy

Competencies • Results.

• Teamwork.

• Flexibility.

• Commitment.

• Service.

• Cultural.

How to apply

Click here to apply or Scan the QR code below.

Applicants meeting the requirements are encouraged to send their Cover Letter, Updated CV, ID Copy, and relevant certificates, in Pdf or word format.

The closing date for receiving applications is 27th September 2026 at 11:59

Only shortlisted candidates will be contacted.

MSF offers equal recruitment and development opportunities without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, physical disability or any other discriminatory ground.

Female candidates who meet the requirements are strongly encouraged to apply.

MSF is committed to applying Safe Recruitment principles, ensuring transparent, fair, and respectful recruitment processes that protect candidates, the organization, and its beneficiaries.

MSF does not charge any application/recruitment or training fees: if ever you are requested to pay any amount to process your application or access employment with MSF, do not pay and please inform the MSF administration on email: msff-lilongwe-recruitment@paris.msf.org as soon as possible.

N.B.: This job description provides a framework for the main responsibilities and primary activities of the position. It is not exhaustive.