Job description
POSTED BY MVUNGI JOB MASTER
JOB VACANCY: ACCOUNTANT & ADMINISTRATOR
Company: Drone Link
Location: Lilongwe, Malawi
Employment Type: Contract
Reports To: Founder / Managing Director
Application Deadline: Wednesday, 21 October 2026
ABOUT DRONE LINK
Drone Link is a Malawian company founded in 2021 that provides drone-based precision agriculture and geospatial intelligence services. The company combines drones, GIS, data and digital tools to help farmers, organisations and communities make better decisions.
Drone Link is seeking a reliable, detail-oriented finance and administration professional to strengthen its financial management, compliance and daily operations.
ROLE SUMMARY
The Accountant & Administrator will manage day-to-day accounting activities, support financial planning, maintain accurate financial records and ensure that the company's administrative operations run efficiently.
KEY RESPONSIBILITIES
1. Accounting and Bookkeeping
- Maintain accurate books of account, including income, expenses, invoices and receipts.
- Prepare and send client invoices and follow up on outstanding payments.
- Process payments, manage petty cash and perform monthly bank reconciliations.
- Prepare monthly management accounts and financial reports.
2. Financial Modelling and Planning
- Develop and maintain financial models, budgets and cash-flow forecasts.
- Prepare financial information for funding applications, grant proposals and pitch decks.
- Track project budgets and report expenditure against grant and donor funds.
3. Tax and Compliance
- Prepare and file tax returns and statutory obligations on time, including applicable Malawi Revenue Authority requirements such as VAT, PAYE and corporate income tax.
- Maintain records for audits and donor reporting.
- Keep up to date with changes in tax and regulatory requirements.
4. Administration
- Maintain filing systems, contracts, company records and registers.
- Support HR administration, including staff records, contracts, leave and payroll inputs.
- Manage procurement and supplier records, including equipment and drone-related purchases.
- Support the Founder with scheduling, correspondence and meeting follow-up.
ESSENTIAL REQUIREMENTS
- A diploma or degree in Accounting, Finance or a related field.
- At least 2–3 years of relevant experience in accounting and administration.
- Strong knowledge of bookkeeping, financial statements and tax compliance in Malawi.
- Advanced Microsoft Excel or Google Sheets skills, including financial modelling.
- Experience with accounting software such as QuickBooks, Sage, Xero or similar systems.
- Strong attention to detail, honesty and organisational skills.
- Good written and spoken English.
DESIRABLE QUALIFICATIONS AND EXPERIENCE
- A professional qualification or progress towards one, such as ACCA, CIMA or ICAM membership.
- Experience in grant or donor financial reporting.
- Experience working in a startup, NGO, agriculture or technology company.
- Familiarity with digital tools and willingness to learn new software.
HOW TO APPLY
Interested candidates should complete the online application form https://sites.google.com/view/dronelinkcareers/home and prepare the following documents:
- CV.
- Short cover letter.
- Copies of academic and professional certificates.
For enquiries:
Email: info@dronelinkmw.com
Telephone: +265 888 321 355
Application deadline: Wednesday, 21 October 2026
Only shortlisted candidates will be contacted.
Drone Link is an equal opportunity employer, and women are strongly encouraged to apply.
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